RotaTrack2 Fully automated rotas, with a proven record of 8 years uninterrupted use
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Vital efficiency savings: Rotatrack could save $AU150,000 p.a. in the biggest
hospitals
High flying RotaTrack with Flying Doctor
The world renowned Flying Doctor Service WA has ordered a customised version of RotaTrack. They expect to gain considerably from the
automation of a complex task that requires maximum flexibility. The forward
projection enables the identification of potential issues at an early stage to
and to properly assess the complications. Peter Solomons, Technical Director of
Studio Box, explained,
‘We need to turn one part of RotaTrack around and assign by person rather than by
shift. We were already considering this for a Radiology installation, but we
need to make sure that this is the best route and we need to look at the
knock-on effect (RotaTrack needs to complete millions of calculations using
nearly 3,000+ fields and tables in the larger environments). That
’s where intelligent rostering scores every time over the browser based search systems.’ Fuller details to come in the near future.
Australian trials prove RotaTrack
Meanwhile, RotaTrack has been utilised at a major Australian Teaching Hospital
which
successfully trialed the product over three year period. During this time they
were able to project the effects of increasing service provision with and
without increases in staffing levels in Anaesthetics. Areas analysed included
service, teaching, supervision,
& hours worked. This has enabled a controlled migration to a new service profile
maintaining the required teaching. It has also ensureded huge cost savings in
excess of $AU150,000 pa.
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Illustration shows a 13 week rolling shift with cumulative totals as reference points.
Lite is a click & allocate ‘RotaTrack in a box’ for just $10,500
Lite is in effect Phase One of a full RotaTrack installation. It provides a
powerful digital diary to track available and unavailable staff. And it flows
Consultants into fixed sessions automatically - it also auto-flows any
available free Consultants on request. The user is then left to manually fill
gaps from drop down menus with Trainees from the lists of available staff
according to service or training requirements.
Ongoing imrovements at Derby - for free
We have just added a new feature for the prioritisation of specialties in the
auto-allocation of
‘free’ Consultants. This significant extra was provided at no cost, in accordance with
our improvements policy, despite a major re-write taking two weeks of
programming.The huge recently opened Derby Royal Hospital installation with
over forty theatres/locations to cover are already using RotaTrack using the
latest and more powerful 4D engine. The installation completes our move to the
new version of RotaTrackSQL. Hospitals such as Bangor (who have used RotaTrack
for seven years) will be updated later as part of their maintenance contract.
Only full automation provides consistency, fairness and demonstrable clinical
governance for Trainees
& Consultants.
RotaTrack is the only rota system that delivers full automation. Users decide
how much or how little automation is appropriate. Full automation frees up
Consultant and Admin. time, devolving control away from the individual into the
Group. Automation provides consistency and fairness and the absence of a
delegated individual does not effect rota production.
RotaTrack matches the precisely defined skills to the complexity of task to be
performed.
It checks who is available and qualified, what limitations such as (EWTD)
European Working Time Directive apply - avoiding a possible
£5,000 fine for every infraction. RotaTrack also checks, on-call duties and associated off duty demands, training
requirements, personal preferences, services requirements etc.
Data can be stored and accessed for records and reporting - on your own site and
under your control.
Forward projections allow future changes to be replicated to assess the impact – extra staff, less staff, theatres down, the impact on training or service and
many other situations.
This feature proved invaluable for an Australian Hospital who checked over six
months with and without concomitant resources, to prove the feasibility of the
planned changes.
RotaTrack is based on a powerful relational database involving millions of
calculations.
It’s not a crude search system that sieves data leaving the user to make the right
choice.
Such systems are dumb in so much as they need a living breathing human brain to
pick the right option.
RotaTrack Lite does this and outperforms anything else we have seen for just £6,500.
The new version of RotaTrack has links to most SQL based products from other software developers. SQL is fast
becoming a standard requirement with IT departments. And of course we can take
in Excel information from external sources. Over the past few years management
control has become an increasing issue. In recognition of this RotaTrack
features reports on all departmental activities, these include: details on
sessions, training and all diary events. Many of the reports are available in
Excel form which makes the data easy to edit and re-process elsewhere. With
hospitals needing to balance training against working hours, RotaTrack is
invaluable with its user definable rules always filling training slots with
appropriate staff from defined modules and producing reports to verify this.
Evidence based clinical governance is becoming critical and apart from its
reporting facilities the RotaTrack
‘Away Group’ concept helps hospitals to grasp the nettle.
RotaTrack, with browser server links, opens the door further to options such as
an external leave booking system allowing staff to check departmental
commitments from home and then apply knowing the likely outcome. This can be
achieved without showing confidential
information relating to staff. iPhone links and similar, from outside the
hospital can be handled. We have many years of delivering browser technology to
major Newspapers and Supermarkets and must point out that there are data
security issues, which is your responsibility, it should be maintained on your
site where you have control essential if
changing your service supplier. And no we are not paranoid. We have been
challenged on data protection from two consultants who understandably wanted to
know more. And if that is not enough we came across a Florida based company who
specialise in providing medical software services and then farming the
information for other uses - including recruitment.
See the latest video at Youtube.com (just enter Rotatrack in the search box).
Dr Peter Mulrooney Studio Box (Australia) 19 Plumosa Mews Duncraig WA 6023
Email:
pete@rotatrack.com.au
